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This means switching from “No Automatic Filtering” to “Low,” “High,” or “Safe Senders Only.” Once this option is switched on, Outlook will start filtering potential phishing emails. The second option, “Warn me about suspicious domain names in emails addresses (recommended),” is Outlook’s anti-phishing tool, and it’s only available (and will be turned on by default) if you switch the junk email filtering on. Therefore we don’t recommend turning this setting on unless you’re very sure of what you’re doing. If your junk email is set to be permanently deleted instead of moved to the Junk Email folder, you’ll lose legitimate email and never know it was there. But at any other level of filtering-especially “High” or “Safe Senders Only”-there’s a very good chance that Outlook will pick up a “false positive” and mark a legitimate email as junk. The first of these, “Permanently delete suspected junk email instead of moving to the Junk Email folder,” is a setting that is probably most useful if you’ve set your filtering to “No Automatic Filtering.” That filter will only move mail from senders on your Blocked Senders list to Junk, and as they’re blocked, it’s probably fine for those emails to be permanently deleted. Underneath the filter levels are two additional settings. However, over a suitably long period of time, it’s possible to train the junk filter quite well, especially if you have a low amount of email from unknown senders.
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This is a very restrictive setting, and you’ll need to check your Junk Email folder very regularly. Going back to your Junk Email Options, the last level you can choose is “Safe Lists Only.” This will mark as junk any message from a sender or domain that isn’t in your Safe Senders list. If a legitimate email does get sent to the Junk Email folder, you can train the filter not to view email from that sender as junk by selecting the message and clicking Home > Junk > Not Junk.Ī confirmation box will open telling you the mail will be moved to the Inbox and giving you the option to add the sender to the Safe Sender lists.
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If you want Outlook to be more aggressive you can go for the “High” setting, but this is very likely to move some legitimate email to the Junk Email folder, so you’ll need to check it regularly. I guarantee that if you’re an Outlook user, this tip will save you time.You can switch to “Low” to catch more obvious junk email, and this setting should be enough for most people. In the future, we will be following up this article with another to go over some of the more advanced aspects of the custom search folders. Scroll all the way down to create a custom search folder and click Criteria.Īs you can see, the options are endless however, Microsoft still makes it fairly easy to walk through the interface to customize it how you want it.
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However, the real power of search folders is building custom searches using a variety of criteria to find exactly when you need them from anywhere in your inbox. I added this default search folder from above then chose groovyPost’s, Brian Burgess.Īfter I clicked OK, I can easily find that email in the future in the folder labeled with Brian. You can also choose to create search folders for an email from people and lists. In my example, I added the search folder “Unread or For Follow Up.” The folder has appeared in my folder list, along with a filtered list of emails that meet those criteria. Many of these are very useful, including “Mail sent directly to me” or “Mail flagged for follow up.” So even if you don’t have time to create a groovy custom search, play around and add a few of these default search folders to get the creative juices thinking.Īfter adding a custom search, the folder will appear below the standard email folders, as shown below. Microsoft provides several default searches you can choose from. Click the Folder tab and then click New Search Folder. Let’s start by creating a new search folder. Organizing Email with Outlook 2013 Search Folders Today let’s review the feature with Microsoft’s new Outlook 2013. I started using this feature back when I read the article Jack wrote for creating search folders with Outlook 2010.